Liability for Advances and Prepayments
Definition
This account is used to record the amount of payments received in advance of performance of activities for which revenue has not been earned. This account does not close at year-end.
Year-end: This account does not close at year-end.
Source: Section II ·
p1sec2-acctdef-2026.pdf
Required attributes & legal values
10For each attribute this account reports, these are the only domain values GTAS will accept for this account (Section IV).
Begin/End
BulkFile attribute
B
E
Debit/Credit
BulkFile attribute
D
C
Fed/Nonfed
BulkFile attribute
F
N
Trading Partner
BulkFile attribute
###
Trading Partner Main
BulkFile attribute
####
Fund Type
TAS attribute
CF
DF
EC
EG
EM
EP
ER
ES
ET
GA
TR
UG
US
UT
Reporting Type Code
TAS attribute
E
F
U
Financing Account Code
TAS attribute
D
G
N
TAS Status
TAS attribute
U
E
Trans Code
TAS attribute
X
N
Transactions
19
A475
To record in the receiving agency the transfers-in of current-year authority or prior-year balances previously anticipated, accomplished via SF 1151: Non-Expenditure Transfer Authorization, where the source of the transfer is derived from a cash advance.
Credit · Proprietary entry A477 To record in the transferring agency the transfer-out of current-year authority or prior-year balances previously anticipated, accomplished via SF1151: Non-Expenditure Transfer Authorization, where the source of the transfer is derived from a cash advance.
Debit · Proprietary entry A491 To record in the transferring agency the actual non-expenditure transfer-out of unpaid undelivered obligations derived from unfilled customer orders with an advance.
Debit · Proprietary entry A493 To record in the receiving agency the actual non-expenditure transfer-in of unpaid undelivered obligations derived from unfilled customer orders with an advance.
Credit · Proprietary entry A495 To record in the transferring agency the actual transfer of obligated balances with prepaid/advance undelivered obligations. This transfer is an offset for the unfilled customer orders with an advance.
Debit · Proprietary entry A497 To record in the receiving agency the actual transfer of obligated balances with prepaid/advance undelivered obligations. This transfer is an offset for the unfilled customer orders with an advance.
Credit · Proprietary entry A507 To record in the transferring agency the transfer-out of undelivered orders with advance that has been obligated and prepaid (i.e. the goods and/or services ordered and obligated have not been actually or constructively received).
Debit · Proprietary entry A509 To record in the receiving agency the transfer-in of undelivered orders with advance that has been obligated and prepaid (i.e. the goods and/or services ordered and obligated have not been actually or constructively received).
Credit · Proprietary entry A704 To record in the performing agency a reimbursable agreement that was not previously anticipated.
Credit · Proprietary entry A710 To record earned revenue in the performing agency related to a reimbursable agreement or other income from a non-federal entity.
Debit · Proprietary entry A711 To record earned revenue in the performing agency related to a reimbursable agreement or other income from a federal agency.
Debit · Proprietary entry A712 To record the refund of an advance in the performing agency for the completion of a prior-year reimbursable order.
Debit · Proprietary entry B142 To record the disbursement of foreign currency by a disbursing officer on behalf of the operating fund.
Debit · Proprietary entry C182 To record a collection of an advance for an unfilled customer order.
Credit · Proprietary entry D308 To record a prior-period adjustment that reduces the value of a liability.
Debit · Proprietary entry D312 To record a prior-period adjustment that increases the value of a prior-year liability.
Credit · Proprietary entry E514 To record the transfer-out of accounts payable and other liabilities to other federal entities without reimbursement.
Debit · Proprietary entry E610 To record the transfer-in of accounts payable and other liabilities from others without reimbursement.
Credit · Proprietary entry F110 To record the removal of unfilled customer orders with advance and to return advance in excess of obligations in the same year.
Debit · Proprietary entry
Credit · Proprietary entry A477 To record in the transferring agency the transfer-out of current-year authority or prior-year balances previously anticipated, accomplished via SF1151: Non-Expenditure Transfer Authorization, where the source of the transfer is derived from a cash advance.
Debit · Proprietary entry A491 To record in the transferring agency the actual non-expenditure transfer-out of unpaid undelivered obligations derived from unfilled customer orders with an advance.
Debit · Proprietary entry A493 To record in the receiving agency the actual non-expenditure transfer-in of unpaid undelivered obligations derived from unfilled customer orders with an advance.
Credit · Proprietary entry A495 To record in the transferring agency the actual transfer of obligated balances with prepaid/advance undelivered obligations. This transfer is an offset for the unfilled customer orders with an advance.
Debit · Proprietary entry A497 To record in the receiving agency the actual transfer of obligated balances with prepaid/advance undelivered obligations. This transfer is an offset for the unfilled customer orders with an advance.
Credit · Proprietary entry A507 To record in the transferring agency the transfer-out of undelivered orders with advance that has been obligated and prepaid (i.e. the goods and/or services ordered and obligated have not been actually or constructively received).
Debit · Proprietary entry A509 To record in the receiving agency the transfer-in of undelivered orders with advance that has been obligated and prepaid (i.e. the goods and/or services ordered and obligated have not been actually or constructively received).
Credit · Proprietary entry A704 To record in the performing agency a reimbursable agreement that was not previously anticipated.
Credit · Proprietary entry A710 To record earned revenue in the performing agency related to a reimbursable agreement or other income from a non-federal entity.
Debit · Proprietary entry A711 To record earned revenue in the performing agency related to a reimbursable agreement or other income from a federal agency.
Debit · Proprietary entry A712 To record the refund of an advance in the performing agency for the completion of a prior-year reimbursable order.
Debit · Proprietary entry B142 To record the disbursement of foreign currency by a disbursing officer on behalf of the operating fund.
Debit · Proprietary entry C182 To record a collection of an advance for an unfilled customer order.
Credit · Proprietary entry D308 To record a prior-period adjustment that reduces the value of a liability.
Debit · Proprietary entry D312 To record a prior-period adjustment that increases the value of a prior-year liability.
Credit · Proprietary entry E514 To record the transfer-out of accounts payable and other liabilities to other federal entities without reimbursement.
Debit · Proprietary entry E610 To record the transfer-in of accounts payable and other liabilities from others without reimbursement.
Credit · Proprietary entry F110 To record the removal of unfilled customer orders with advance and to return advance in excess of obligations in the same year.
Debit · Proprietary entry