Allowance for Loss on Accounts Receivable
Definition
This account is used to record the estimated amount of uncollectible accounts receivable. Increase the account by the amount estimated to be uncollectible each accounting period. Decrease the account by the actual amount subsequently written off. The amount should consider outstanding advances. This account does not close at year-end.
Year-end: This account does not close at year-end.
Source: Section II ·
p1sec2-acctdef-2026.pdf
Required attributes & legal values
11For each attribute this account reports, these are the only domain values GTAS will accept for this account (Section IV).
Begin/End
BulkFile attribute
B
E
Debit/Credit
BulkFile attribute
D
C
Cust/Noncust
BulkFile attribute
A
S
Fed/Nonfed
BulkFile attribute
F
N
Trading Partner
BulkFile attribute
###
Trading Partner Main
BulkFile attribute
####
Fund Type
TAS attribute
CF
DF
EC
EG
EM
EP
ER
ES
ET
GA
TR
UG
US
UT
Reporting Type Code
TAS attribute
E
F
U
Financing Account Code
TAS attribute
D
G
N
TAS Status
TAS attribute
U
E
Trans Code
TAS attribute
X
K
N
Transactions
10
D306
To record a prior-period adjustment that reduces the value of a prior-year asset.
Debit · Proprietary entry D310 To record a prior-period adjustment that increases the value of a prior-year asset.
Credit · Proprietary entry D402 To record an allowance for a reduction in exchange revenue due to noncredit losses such as returns, allowances, and price redeterminations when realization is not probable (less likely than not that revenue will be realized.)
Credit · Proprietary entry D404 To record the estimated allowance for bad debts related to non-credit-reform receivables.
Credit · Proprietary entry D405 To record the estimated allowance for bad debts related to non-credit-reform receivables in a nonfiduciary deposit fund. Deposit funds do not recognize net gains or losses.
Credit · Proprietary entry D408 To record the write-off of accounts receivable.
Debit · Proprietary entry D420 To record the accrued estimated uncollectible exchange revenue due to credit losses with related costs incurred and collected for others in a General Fund Receipt Account.
Credit · Proprietary entry D424 To record in a General Fund Receipt Account, the accrued estimated uncollectible non-exchange revenue and exchange revenue with virtually no cost reported on the Statement of Custodial Activity or on the custodial footnote.
Credit · Proprietary entry E508 To record the transfer-out of nonbudgetary or non-federal accounts receivable to other federal entities without reimbursement.
Debit · Proprietary entry E604 To record the transfer-in of nonbudgetary or non-federal accounts receivable from others without reimbursement.
Credit · Proprietary entry
Debit · Proprietary entry D310 To record a prior-period adjustment that increases the value of a prior-year asset.
Credit · Proprietary entry D402 To record an allowance for a reduction in exchange revenue due to noncredit losses such as returns, allowances, and price redeterminations when realization is not probable (less likely than not that revenue will be realized.)
Credit · Proprietary entry D404 To record the estimated allowance for bad debts related to non-credit-reform receivables.
Credit · Proprietary entry D405 To record the estimated allowance for bad debts related to non-credit-reform receivables in a nonfiduciary deposit fund. Deposit funds do not recognize net gains or losses.
Credit · Proprietary entry D408 To record the write-off of accounts receivable.
Debit · Proprietary entry D420 To record the accrued estimated uncollectible exchange revenue due to credit losses with related costs incurred and collected for others in a General Fund Receipt Account.
Credit · Proprietary entry D424 To record in a General Fund Receipt Account, the accrued estimated uncollectible non-exchange revenue and exchange revenue with virtually no cost reported on the Statement of Custodial Activity or on the custodial footnote.
Credit · Proprietary entry E508 To record the transfer-out of nonbudgetary or non-federal accounts receivable to other federal entities without reimbursement.
Debit · Proprietary entry E604 To record the transfer-in of nonbudgetary or non-federal accounts receivable from others without reimbursement.
Credit · Proprietary entry
Statement crosswalks
6
V
Balance Sheet · line 3.4
Accounts receivable, net (RC 22) V Balance Sheet · line 9
Accounts receivable, net (Notes 6 and 7) V Statement of Custodial Activity · line 7
Miscellaneous V Statement of Custodial Activity · line 7
Miscellaneous V Statement of Custodial Activity · line 9
Accrual Adjustments (+/-) V Statement of Custodial Activity · line 9
Accrual Adjustments (+/-)
Accounts receivable, net (RC 22) V Balance Sheet · line 9
Accounts receivable, net (Notes 6 and 7) V Statement of Custodial Activity · line 7
Miscellaneous V Statement of Custodial Activity · line 7
Miscellaneous V Statement of Custodial Activity · line 9
Accrual Adjustments (+/-) V Statement of Custodial Activity · line 9
Accrual Adjustments (+/-)